Running a company is not as smooth as anyone could imagine. Some employees work hard and outperform each day, while others are not that motivated. Is there something you could do as a manager to fix this situation without affecting the business? Today we will analyze how to offer a sample email to employee to improve performance without making him feel bad and pointing out all the negative parts of his working personality and habits.
Let’s see how it could become easier to inform the employee about the email of performance improvement and how it could be beneficial for both parties.
Send it With a Bunch of Other Emails
First, a good idea would be to send this performance improvement email alongside with other regular emails you send through the working day. Even though you need to point out this email with great importance signals, you need to see that it has been read by the employee and check his progress.
When you send it with other emails you show that you respect the employee and you ring an initial bell about his performance without making it hard to talk to each other next time you meet at the office. However, it is a normal process for quality working environment evolution that both employees and employers need to evolve.
Ensure that All Employees Know the Performance Key Indicators
We all know the KPIs (Key Performance Indicators) that is the usual way HR across the world evaluates the performance of all people in a business organization. However, when you want to send a sample email to employee to improve performance you should better start with communicating to them these KPIs.
Don’t be sure that everyone understands what performance improvement means, and you need to make it possible for them to realize what you are talking about as a manager. Giving them the chance to improve will increase your status as a manager and create a fair environment within the company.
Make the Email Readable by All
You may be in charge of a multilingual team within your business unit. That is why you need to send an email to employee to improve performance in many languages to ensure that all of you are on the same page. For this to happen you need to use all the necessary HR files to check who can read the emails and make them readable by all. Simple writing is always better to make sure that everyone understands completely what a performance review is about and how you can make it work for the benefit of both the company and the employee. Reading a simple email will not make anyone wiser, but it will surely add more complexity to working relations and give clear instructions to performance improvement specific movements.
Give the Advice from An Expert Who Has Taken the Step to Improve His Performance
When you send an email for performance improvement to your employees, it could be a good idea to send a video with a recorded advice of an expert who has taken the step and improved his performance. It is good for your employees to see that there are tangible steps they could take to improve their working performance and evolve as employees. Expert advice is always welcome and builds trust within the company. That happens because it shows that the primary reason the employer wants to increase the employees performance would be not to use it as an exit route for the company, but to improve the business overall and keep evolving the talents within the business.
Conclusion
Sending an email to employee to improve performance is a brilliant idea when most HR managers need to find a way to point out the weak parts of a person without intimidating them. The email does not address personal data and it could be seen as an ultimate effort on behalf of the company to make people a lot more conscious about their role in the company and how their daily operations are seen by the management. Improving employees’ performance is crucial for the business so an email could be a lifesaver!
