One of the biggest concerns when moving an office is how to pack electronics safely. From computers and monitors to printers and fax machines, these items can be quite delicate and easily damaged if not packed correctly. In addition, if you work in industrial spaces like a construction zone, you may have especially sensitive and expensive electronics that require proper packing.
Here are some helpful tips for packing your electronics safely during an office move.
Consider Upgrading Outdated Electronics
Sometimes, the best packing tips are about saving time, money, and energy while relocating. That’s why it’s worth considering upgrading your electronics during an office move. Not only will this save you time and energy on packing outdated electronics you don’t need, but it can also free valuable space in your new office.
Some standard office electronics you may want to consider upgrading for your industrial business include:
- Computers: If you’re still using an older model desktop computer, it may be time for an upgrade. Newer laptops are more powerful and portable, making them the perfect choice for small offices.
- Network Switches: You need a robust network switch to maintain a reliable internet connection in an industrial setting. For example, Class 1, Div 2 switches and a PoE switch withstand extreme temperatures, shocks, and vibration.
- Printers: Older printers can take up a lot of space, so upgrading to a newer, compact model may be a good option.
Pack the Heaviest and Most Delicate Items First
Starting with the heaviest and most delicate electronics prevents them from being damaged by other items packed on top of them. Examples of heavy and delicate office electronics include computers, printers, and fax machines.
Here are some tips for packing and handling heavy and delicate electronics:
- Use a sturdy box big enough to fit the item snugly.
- Wrap the item in bubble wrap or packing foam.
- Secure the item with tape, so it doesn’t move around in the box.
- Label the box clearly and prominently.
Packing bulky and fragile electronics first also makes it easier to maneuver around the office during the move. You won’t have to worry about shuffling delicate items around other boxes and furniture as you get settled in your new space.
Label Cords and Cables
When packing electronics for an office move, one of the most important things you can do is label all cords and cables using heavy duty labels. Labeling everything helps you immensely when it’s time to set up your new office, as you’ll know exactly which electronics those cords and cables go to.
Follow these tips to label cords and cables efficiently:
- Use easy-to-read labels. Ensure the font is large and clear, and that the labels are in a contrasting color that stands out against the cord or cable.
- Make sure you secure the label to the cord or cable. You don’t want it to fall off in transit.
- Create a simple labeling system. You don’t need to include too much information on each label, just the basics, such as the device’s name, the type of cord or cable, and where it goes.
- Use different colors for different cords and cables to differentiate everything easily.
Pack Small Electronics Separately
When packing up your office to move to a new space, take extra care with small electronics. Smaller items are more likely to get lost in the shuffle and are more delicate and prone to damage.
Some examples of small electronics to pack separately are:
- Computer monitors
- Printers and fax machines
- Small appliances like toasters and coffee makers
- Electronic cords and cables
When packing these items, use plenty of padding to prevent them from being jostled around. You may also want to consider using special boxes designed for holding electronics.
These simple tips can help ensure your electronics arrive at your new space safe and sound during an industrial office move. So take the time to pack them correctly, and you’ll be off to a great start in your next business chapter in no time.
