Planning a move to a new office? Although this can be an exciting time for everyone at the company, it can also be difficult. A residential move is challenging enough, but an office move can be a lot more complex with a lot more to move. Additionally, you do not want to disrupt the business during the move, so you will want to avoid downtime at all costs. There are a handful of strategies that you can utilize that should allow for a seamless move and help you and your team hit the ground running in your new space. Read on to find out more.
Create A Comprehensive Plan
Much like requiring a business strategy, you need a comprehensive plan in place for the office relocation. You should create a comprehensive plan with all of the jobs that need to be completed and then work out what needs to be done by what date. You now have a timeline that you can follow for a seamless move and avoid a mad rush in the days before moving day.
Do As Much As You Can Outside Office Hours
As mentioned in the intro, you want to avoid downtime as much as possible. Therefore, you should conduct as much of the move outside of office hours as possible. Obviously, you cannot expect staff to contribute outside of their contracted hours, but small tasks can be done outside of office hours. Additionally, you can hire movers to move all of your items in the evening or at the weekend to prevent downtime.
Communicate Throughout
Communication must be strong with all stakeholders throughout the moving process. You need to let employees, customers, suppliers, investors, and anyone else involved with the company know what is happening and what they can expect. It should also be easy for stakeholders to contact someone at the business who will be able to answer any questions they have.
Create An Inventory
Moving to a new office involves moving enormous amounts of furniture and valuable equipment. Therefore, it is vital that you create an inventory to prevent losing anything valuable. Additionally, you should be using asset labels as a way to track your valuable equipment. Asset labels from places like Data-label.co.uk can be used for computers, tablets, laptops, monitors, and anything else that you deem valuable. These labels have a barcode/ID number that can be scanned so that you can monitor your inventory at each step of the move.
Hire Movers With Office Relocation Experience
Finally, hiring movers with office relocation experience is a good idea. They will know how to coordinate the move and can do all the heavy lifting for you. This will create more time and energy for you and your employees to focus on the other key tasks that need to be completed.
These strategies should allow for a seamless office move and help you to get up and running in your new space. It will always be challenging, but with strategic planning, you can make the relocation a lot easier.
